12 Top Wedding Planning Tips

Planning a wedding can feel pretty overwhelming at times. However, with some foresight and careful research, you can make the process much easier. So, where to begin? We've got you covered. Just remember to keep one very important thing in mind: Try to have some fun! This is your wedding after all. Don’t get too hung up on the tiny details and focus on what’s truly important: celebrating the love the two of you share and getting married, all while surrounded by your friends and family. Here are our tips for how to plan your wedding.

1. Consider hiring a wedding planner

If you’re expecting to have a large budget for your wedding, consider hiring a full-time wedding planner. Your wedding planner will help you make a budget, looking for wedding venue vendors, and keep you on schedule.

  • If you’re worried about budget concerns, consider hiring a part-time coordinator to help with wedding details or a day-of coordinator to help at the wedding.
  • If you don’t want to hire a planner, find a comprehensive wedding checklist online to help you stay organized.

2. Create a realistic budget

Weddings can be very expensive, especially if you don’t do the proper budget planning. For example, some people overspend because they invited more people than they could afford. Do thorough research by using online wedding calculators and talking to venue vendors to make sure you stay within your budget. Budget considerations include:

  • How much to spend on wedding venue
  • The number of guests you and your fiancé(e) will invite
  • How much to spend on invitations
  • How much to spend on bridal wear and grooms wear
  • How much to spend on pre-wedding photography
  • How much to spend on flowers (including the bride’s bouquet and groom’s boutonniere)
  • Where the wedding ceremony and reception will take place and how much to spend
  • How much to spend on the meal and/or wedding cake
  • Whether or not to hire a professional photographer on the wedding day
  • How much to spend on entertainment
  • How much to spend on the honeymoon

3. Select your wedding date.

There may be some back and forth as you reach out to must-attend family and friends to hash out dates that work for everyone. But weekends for popular venues fill up fast, so decide as early as possible. If you’re planning a weekday wedding (a good option when your budget is tight), you’ll have more wiggle room.

4. Select a theme.

Whether it’s specific wedding colours, seasonal or style inspiration, or an actual theme, sometimes it’s helpful to choose a concept to design your wedding around and sourcing for suitable wedding venue. Once you have an aesthetic in mind, it’s easier to make design decisions, and generally, everything looks more cohesive.

5. Create a guest list.

The number of people you invite to your wedding will affect the kinds of venues you can use. Therefore, you need to create a guest list as soon as possible. Keep in mind that you may need to reduce the number of people you’re inviting if you can’t find a venue within your budget. When choosing people for your guest list, ask yourself:

  • Is this person a member of my family?
  • Have I spoken to this person within the last year?
  • Do I want children at my wedding?
  • Do I want animals at my wedding?
  • Will this person be offended if I don’t invite them?

6. Reserve a wedding venue

Popular and affordable wedding venues can fill up months in advance. Therefore, as soon as you have a tentative guest count, you need to go find a place to get married. Visit several different locations to find the right place for your wedding. While you’re looking, consider:

  • What time of day is the wedding? Does the venue look nice at that time?
  • What are the facilities in the venue?
  • Is this venue big enough for my entire guest list?
  • Does this venue require a deposit? Can I afford it?

If you are looking for a wedding venue that suitable for your wedding, click here to contact the best wedding venue vendors in Petaling Jaya (PJ) & Kuala Lumpur (KL).

7. Research vendors.

How many vendors you need to hire for your wedding depends on a variety of factors, including style and location. All-inclusive wedding venues will manage most of the vendors if you want them to, but you’ll have to meet to discuss style and specific choices. If you have a wedding planner, they’ll also do most of the research based on your preferred style. If you’re planning the wedding yourself, vendors you’ll likely consider include:

  • Musician for the ceremony
  • DJ/band for the reception
  • Photographer
  • Videographer
  • Production House
  • Catering service
  • Hair/makeup
  • Florist
  • Decorator
  • Officiant

8. Figure out what you’re going to wear.

It’s your wedding, so the best ensemble is the one you feel best in. There’s no right or wrong option. Perhaps you’ll wear jeans and a casual jacket. You might go with a bow-tie. Maybe you’re going to honour your cultural heritage with a traditional look. Just make your selection early so you have time to get everything altered if you need to.

9. Choose your wedding invitations.

Consider picking out your formal invitations while your save-the-dates are top of mind. Talk to a printing shop or go online to find wedding invitation services. Include the date and time, RSVP information, the ceremony location (if separate from the reception,) and the dress code. Some people also like to include their registry information.

  • Most people send out invitations six to eight weeks before the wedding.
  • If your wedding is more than six months away, consider sending a “Save the Date” announcement instead. Send out the invitations closer to your wedding date.

10. Help out-of-town guests with accommodations.

For weddings where many guests are traveling from out of town, it’s traditional to help them find places to stay. Here are some tips to make it easier:

  • Talk to local family and friends about their ability and interest in hosting guests they know. Only suggest this option to people who love having (or being) houseguests.
  • Book a block of hotel rooms near, or at, the venue. Though you are reserving the room block.
  • Book rooms at multiple hotels if you are having a large wedding, or options are limited in the area.
  • Book rooms early, especially if your wedding is on-season in a popular vacation area.

11. Touch base with the wedding team.

Check-in with all of the key people in your wedding. Talk to the wedding planner to see if there are any final details they need from you. Reach out to the venue and vendor teams so you know they’re all set. Give a call to family members and the wedding party to make sure everyone feels comfortable with the itinerary. And finally, prioritize a few relaxed evenings with each other before the wedding.

12. Start the festivities and enjoy!

You know what to do from here. Congratulations!

We hope you found our guide to the 12 Top Wedding Planning Tips. Please do share it with your friends and families if they need help finding their dream wedding venues in Malaysia! Other than wedding venue rental, Metal Bees also provided the perfect event venue rental in Kuala Lumpur & Petaling Jaya, such as photography studio for rent, party space for rent and video production services.

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