Location of Event Space
You’ve probably already considered this. The venue location is one of the most important parts of planning an event. A good venue should have public transports, and a parking space nearby. For a local event, you may be looking for a venue within a reasonable distance from most attendees’ homes or places of work. If many attendees will be traveling from out of town, a venue near the airport or their hotels will be beneficial. Other than that, making sure that the venue location is suitable for the event you are organizing. Because you surely do not want to have a big event in a small venue.
Size of Event Space
As mentioned above, finding a suitable event hall for your event is important. Because organizing an event with a huge number of people in a small space will cause overcrowding. When choosing your event venue, it’s always better to overestimate your capacity needs than underestimate them. But bear in mind that organizing it in a huge venue space with an average number of people will also make the event feel empty and boring. So the size of the venue must be just right! Most venues should have capacity limits for all their rooms/halls. Hence, make sure to aim it slightly lower than the capacity limits to avoid overcrowding.
Services & Amenities of Event Hall
After getting the right venue, it is also important to take into consideration the services and amenities that the venue offers. Equipment that is provided by the venue is important. Do they provide tables, chairs, AV capabilities and etc? As if your prospective venues offer them, it’s best to try to work out a packaged deal that may save you money in the long run.
In Metal Bees, you don’t need to open accounts at various rental houses and arrange for costly deliveries and returns. We make your life easier. Just send us the list of equipment you need and we will give you a quote for the event hall rental cost.
Date & Time
For your information, if you set up the wrong date and time for your event, you will most likely ruin your own event. Why is it so important? Well, before you set the date and time for your event, make sure to check the calendar for significant events around the time you are planning. Because if you and your competitor set up an event on the same date and time, it is either you win or you lose. Major events are always planned out months to a year in advance. Once you begin shortlisting venues, availability needs to be high on your priority list. Some venues will have their most desired dates booked 2-3 years in advance and as of 2020 postponements and cancellations have increased demand for popular dates.
Thus, you have to take the date and time into consideration especially when it comes to wedding venue. Be realistic when it comes to dates, the more flexible you can be, the more options you will have. No idea how to find the best wedding venue? We’ve got you covered. Check out the tips here!
Click here to choose yourself the best wedding venue in Kuala Lumpur (KL) or PJ area.
Ambiance
Pay special attention to the existing decor inside the venue. What style is the architecture and what does the building’s interior convey? Creating an atmosphere that relates to your topic and appeals to your audience is a critical part of setting up an engaging event. If you’re holding a gala, you’ll likely need different venue accommodations than you would for an expo. The less the ambiance matches the desired feeling of your event (upscale, high tech, etc.) the more decorating you’ll need to do to make up for it. Modifying or decorating a venue is expensive, so it’s smart to choose a suitable event space that already aligns with your theme.
Parking
Parking is a deciding factor for many people. If the majority of your attendees will be driving to your event, then parking facilities are a must when searching for the right event venue. It’s also worth noting if this is chargeable, to avoid any nasty surprises when your guests turn up! If parking is limited, find out if there is on-street parking available or a nearby car park at a discounted rate. Some event coordinators provide a valet service for attendees, even if the venue doesn’t.
In a nutshell, there are quite a few numbers of considerations to choose the best event space rental. Metal Bees will always be your first choice for event space. No matter it’s wedding space rental, party space rental, looking for a suitable production house or finding the perfect photography studio, Metal Bees is always your best choice. Request more information or contact us at info@metalbees.com.
Read more: 12 Top Wedding Planning Tips
